Avoid Common Event Planning Mistakes With These 5 Tips | alamadera.info

As an event planner, your goal is to create an event that meets your goals and objectives and one that creates a memorable experience for attendees. With so many moving parts, important details can get lost in the fray. Avoid common event planning mistakes with these 5 tips:1. Choose your venue wisely. Selecting a venue is one of the most important and consuming aspects of event planning. When selecting your venue, you’ll want to think through the goal of the event, the number of attendees, space constraints, accessibility and the experience you want your target audience to have. You can create a memorable experience for corporate event attendees by choosing a venue that infuses fun into a corporate meeting. For instance, hosting an event at a location that offers a variety of activities can foster bonding and increase creativity.2. Minimize scheduling conflicts. Create a seamless experience for your attendees by paying attention to potential scheduling conflicts. Check for competing meetings or events that may be mandatory or of interest to your target audience. These may be internal meetings or industry events. Also, be aware of other events taking place within your venue or vicinity. They may require additional planning to help navigate parking and traffic or to direct attendees onsite.3. Use hashtags to promote the event. Designating specific hashtags for Twitter, Facebook or Instagram is a great way to build excitement leading up to your event. But, hashtags can also come in handy at the end of the event when you’re documenting your event’s success. You can convert attendees into event historians by providing a hashtag and encouraging attendees to post photos and comments on social media using the hashtag. Throughout the meeting and at the close, you can easily search hashtags and pull together a snapshot of the event from the attendees’ point of view.4. Understand your limitations. Be realistic about what you can and cannot do given your staff, budget, time and other constraints. For instance, if you’re short on time, avoid a speaker schedule that is jam-packed and leaves no room for agenda mishaps. Short on staff resources? Choose a handful of high impact touches that you can execute well.5. Conduct a “post-mortem.” After the event, it is important to understand what went well and what needs improvement. Create a list with headers for every aspect of the event (venue, promotion, registration, parking, catering, post-event communication, etc). Under each header, make two columns titled: “what went well” and “what needs improvement.” This will help you learn from mistakes and plan for subsequent events.From selecting the proper venue to promoting your event and conducting a post-event review, these tips will help you avoid common event planning mistakes.

Event Planning 101: Manage Seminar Registration | alamadera.info

So you have a big event coming up, perhaps a conference or large meeting. There will be multiple presenters with time slots, and follow-up discussions with Q&A. Manage your seminar registration by using an all in one technology that cuts hours of agony out of event planning.Overview:Seminar registration requires inviting attendees, creating a schedule of events for presenters, staff, and attendees, registering all participants, and utilizing data collection. From inception to execution, Eventleaf can change the way you plan large-scale events, from managing seminar registration to printing identification badges at the actual event.Invitation and Online Registration:Guests can both be invited to the event, and register in one fluid email. The event invitation manifests as an e-vite, with an option to register, and receive more information about the event, via a personally designed event page-all in one place. This takes the hassle out of managing the seminar registration from the very beginning. When guests respond to the email, event planners can see if their invited guests have received the email, and if they have clicked on the email to receive more information, as well as if they have registered for the event or seminar. Data collection can be utilized by importing and merging past contact lists, and creating new ones via a customized registration form. By customizing the registration form, organizations are able to collect the data they need for both this event or seminar, but for future mailing lists, invitations, or correspondence.Event Schedule and Information:With this new technology platform, events can be scheduled from start to finish, all online. By entering the dates, times, and locations of each seminar, meeting, or workshop, attendees can easily figure out where they are going, and when. This event can be further marketed online by including presenter information, such as bios, photos, and credentials for each presenter.Confirmation:To further streamline the process, send all registered guests and presenters a confirmation email, authorizing their attendance at the event, and providing them with more information. A confirmation email should also include a confirmation code, to be used to assist in the registration process.Restrictions and the Waiting List:Not all seminars are open to the public. With this technology, registrations can be limited to those involved in an organization, or strictly those who have been invited to the event. This way, only those who belong are attending the event.Identification and Registration:With the confirmation code in hand, registrants can expedite their waiting time to register at an event. Identification badges can be printed at a self-registration kiosk, eliminating the need for employees to carry out this task. Once their registration badge is printed, it can denote their name, logo, photo, affiliation, and role to ensure the safety of an event or seminar. Seminar registration can also be managed via barcodes and RFID tags, which only allow the proper guests to be admitted to certain areas.From beginning to end, this technology safeguards the safety and integrity of an event, by managing seminar registration-ensuring attendees are who they say they are-and by denoting who belongs, and who does not.