Avoid Common Event Planning Mistakes With These 5 Tips | alamadera.info

As an event planner, your goal is to create an event that meets your goals and objectives and one that creates a memorable experience for attendees. With so many moving parts, important details can get lost in the fray. Avoid common event planning mistakes with these 5 tips:1. Choose your venue wisely. Selecting a venue is one of the most important and consuming aspects of event planning. When selecting your venue, you’ll want to think through the goal of the event, the number of attendees, space constraints, accessibility and the experience you want your target audience to have. You can create a memorable experience for corporate event attendees by choosing a venue that infuses fun into a corporate meeting. For instance, hosting an event at a location that offers a variety of activities can foster bonding and increase creativity.2. Minimize scheduling conflicts. Create a seamless experience for your attendees by paying attention to potential scheduling conflicts. Check for competing meetings or events that may be mandatory or of interest to your target audience. These may be internal meetings or industry events. Also, be aware of other events taking place within your venue or vicinity. They may require additional planning to help navigate parking and traffic or to direct attendees onsite.3. Use hashtags to promote the event. Designating specific hashtags for Twitter, Facebook or Instagram is a great way to build excitement leading up to your event. But, hashtags can also come in handy at the end of the event when you’re documenting your event’s success. You can convert attendees into event historians by providing a hashtag and encouraging attendees to post photos and comments on social media using the hashtag. Throughout the meeting and at the close, you can easily search hashtags and pull together a snapshot of the event from the attendees’ point of view.4. Understand your limitations. Be realistic about what you can and cannot do given your staff, budget, time and other constraints. For instance, if you’re short on time, avoid a speaker schedule that is jam-packed and leaves no room for agenda mishaps. Short on staff resources? Choose a handful of high impact touches that you can execute well.5. Conduct a “post-mortem.” After the event, it is important to understand what went well and what needs improvement. Create a list with headers for every aspect of the event (venue, promotion, registration, parking, catering, post-event communication, etc). Under each header, make two columns titled: “what went well” and “what needs improvement.” This will help you learn from mistakes and plan for subsequent events.From selecting the proper venue to promoting your event and conducting a post-event review, these tips will help you avoid common event planning mistakes.